These days, businesses, organizations, and professionals have to spend a lot more time thinking about the bottom line than they did just a few short years ago. Whereas extensive travel may have been a necessity before the advent of high quality, economical video conferencing, today it’s becoming less and less necessary for employers to maintain large travel budgets.

Traveling for business often involves expensive airfare, mileage, per diem, and most of all, time. There are, however, many ways that using video conferencing can help you to shrink your travel budget, and in some cases it can be eliminated altogether. Let’s go over some of the ways that you can shrink your travel budget using video conferencing.

Stop Flying Employees All Over the Country for Meetings

If your organization has many different locations spread throughout the country, certain employees will need to meet on a regular basis. While many companies still fly people from city to city to attend meetings and conferences within the organization, those that are more innovative are working with video conferencing to eliminate the need for meetings in person.

Implementing video conferencing will allow you to stop paying for all of the costs associated with employee travel, but it will also allow you to save time and productivity. Employees on the road are less productive than those who are in the office, so eliminating the need for the majority to take the time required to travel will benefit you in terms of productivity.

Conduct Training and Classes Online

Training and classes can be held online through video conferencing in a manner that is comparable to holding these same classes at a centralized location.

With video conferencing capabilities, those who are taking the training can communicate with the instructor in real time just as if they were in the room with them, without actually being in the room with them. This is a great solution for universities that have more demand for classes than they have space to hold them, and won’t diminish the quality of the class.

With two-way video conferencing capabilities, you can conduct training online in the same way as you would in-person.

Let Your Employees Work from Home

Your company or organization can save a bundle by allowing certain employees to work from home. There are other benefits to doing this as well, both tangible and intangible.

Video conferencing makes work from home situations a practical solution for things like limited office space and allows you to keep an eye on employees throughout the day, even if they aren’t technically in the office at the time. Here are a few of the benefits of using video conferencing to implement work-from home arrangements in your organization:

  • They Will Love You For It – The dream of many workers these days is to be able to work from a home office, enabling them to cut commute time and costs and spend more time with their families. You can get a huge burst of morale just from allowing certain employees the option of working from home and you can communicate with them through video conferencing.
  • Maintain Smaller Offices – If there are more people working out of their own home offices, that’s less space you need in your office for their desks, and supplies.
  • Fewer Managers Are Required – One manager or supervisor can handle many more employees who are working from home than they can in an office setting, allowing you to pare down your middle management force.

Knowing how video conferencing works will allow you to restructure your organization into a leaner, more productive force. You will save significantly on travel costs when meetings and conferences are held using video connections, and you can even conduct training and education seminars and classes using video conferencing.

The quality of these interactions through video conferencing is comparable to in-person interactions without the added expense and time that traveling requires.

Sophie Evans works from home as a freelance writer in Balboa Beach, CA. She is a mother of two and loves conducting research for her articles because it lets her browse through websites like on a regular basis. She’s also an avid fan of Starbucks, where she can be found writing most afternoons.

How To Shrink Your Travel Budget Using Video Conferencing